| Hoosier State Chinese Shar-Pei Club founded 1988 Constitution |
CONSTITUTION |
| ARTICLE I NAME AND OBJECTS |
| Section 1. The name of the Club shall be Hoosier State Chinese
Shar-Pei Club. Section 2. The objects of the Club shall be: (a) to encourage and promote quality in the breeding of purebred Chinese Shar-Pei and to do all possible to bring their natural qualities to perfection (b) to urge members and breeders to accept the standard of the breed as approved by Chinese Shar-Pei Club of America and The American Kennel Club as the only standard of excellence by which Chinese Shar-Pei shall be judged: (c) to do all in its power to protect and advance the interests of the breed by encouraging sportsmanlike competition at dog show, obedience trials and all other dog events: (d) to conduct sanctioned and licensed specialty shows and obedience trials under the rules of The American Kennel Club. Section 3. The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual. Section 4. The members of the Club shall adopt and may form time to time revise such bylaws as may be required to carry out these objects.
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| BYLAWS ARTICLE I MEMBERSHIP |
Section 1. Eligibility - There shall be one type of membership open to all persons eighteen years of age and older who are in good standing with Chinese Shar-pei Club of America and The American Kennel Club and who subscribe to the purposes of this club. While membership is to be unrestricted as to residence, the Club's primary purpose is to be representative of the breeders and exhibitors in its immediate area. Section 2. Dues - Membership dues shall not exceed $20.00 per year, payable on or before the 1st day of July of each year. The amount of dues shall be set by a 3/4 vote of the membership present. No member may vote whose dues are not paid for the current year.During the month of May the Treasurer shall send to each member a statement of dues for the ensuing year. Section 3. Election to Membership - Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and bylaws and the rules of The Chinese Shar-Pei Club of America and The American Kennel Club. The application shall state the name, address, and occupation of the applicant and it shall carry the endorsement of two members in good standing. Accompanying the application, the prospective member shall submit dues payment for the current year. All Applications are to be filed with the Secretary and each application is to be read at the first meeting of the Club following its receipt. At the next Club meeting the application will be voted upon and affirmative votes of 2/3 of the members present and voting by secret ballot at the meeting shall be required to elect the applicant.. Applicants for membership who have been rejected by the Club may not re-apply within six months after rejection. Section 4. Termination of Membership - Membership may be terminated: (a) by resignation. Any member in good standing may resign from the Club upon written notice to the Secretary, but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and the become incurred on the first day of each fiscal year. (b) by lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 60 days after July 1st, however, the Board may grant an additional ( either 30/60/90 ) days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting (c) by expulsion. A member may be terminated by expulsion as provided in Article VI of these bylaws. |
| ARTICLE II MEETINGS and VOTING Section 1. Club Meetings. Meetings of the Club shall be held each month in Indianapolis ( metropolitan area ) at such hour and place as may be designated by the Board of Directors. Written notice of each such meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such meeting shall be 20% of the members in good standing. Section 2. Special Club Meetings. Special Club meetings may be called by the President, or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board, and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held in greater Indianapolis area at such place, date, and hour as hay be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other Club business may be transacted there at. The quorum for such a meeting shall be 20% of the members in good standing. Section 3. Board meetings. Meetings of the Board of Directors shall be held at least 6-8 times a year in the greater Indianapolis area, at such hour and place as may be designated by the Board. Written notice of each such meeting shall be mailed by the Secretary at least 5 days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board. Section 4. Special Board Meetings. Special meetings of the Board may be called by the President, and shall be called by the Secretary upon receipt of a written request signed by at least three members of the board. Such special meetings shall be held in ( or within the greater Indianapolis area ) at such place, date, and hour as may designated by the person authorized herein to call such meeting. Written notice of such meeting shall be mailed by the Secretary at least 5 days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board. Section 5. Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he is present. Proxy voting will not be permitted at any club meeting or election. |
| ARTICLE III |
| ARTICLE IV |
ARTICLE V COMMITTEES Section 1. The Board may each year appoint standing committees to advance the work of the club in such matters as specialty show, obedience trials, trophies, annual prizes, membership and other fields which may well be served by committees. Such Committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects. Section 2. Any committee appointed may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee: and the Board may appoint successors to those persons whose services have been terminated. |
ARTICLE VI DISCIPLINE Section 1. American Kennel Club Suspension. Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period. Section 2. Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or the Breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting, and Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the Club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interest of the Club it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board not less than 3 weeks nor more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes. Section 3. Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing. And if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion In Such case, the suspension shall not restrict the defendant's right to appear before his fellow-members at the ensuing Club meeting which considers the Board's recommendation. Immediately after the Board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any. Section 4. Expulsion. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board's recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board's finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. The 2/3 of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board's suspension shall stand. |
ARTICLE VII AMENDMENTS Section 1. Amendments to the constitution and bylaws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20% of the membership in good standing. Amendments proposed by such petition shall by promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within 3 months of the date when the petition was received by the Secretary. Section 2. The Constitution and bylaws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least 2 weeks prior to the date of the meeting. |
ARTICLE VIII DISSOLUTION Section 1. The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club, but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors. |
ARTICLE IX ORDER OF BUSINESS Section 1. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows: ROLL CALL MINUTES OF LAST MEETING REPORT OF PRESIDENT REPORT OF SECRETARY REPORT OF TREASURER REPORTS OF COMMITTEES ELECTION OF OFFICERS AND BOARD ( AT ANNUAL MEETING ) UNFINISHED BUSINESS NEW BUSINESS ADJOURNMENT Section 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows: READING OF MINUTES OF LAST MEETING REPORT OF SECRETARY REPORT OF TREASURER REPORT OF COMMITTEES UNFINISHED BUSINESS NEW BUSINESS ADJOURNMENT |
ARTICLE X PARLIAMENTARY AUTHORITY Section 1. The rules contained in the current edition of Robert's Rules of Order, Newly revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt. ( jaw/revised 02/97 ) |
**Hoosier State Chinese Shar-Pei Club Constitution and By-Laws Updates Our By-Laws are very out dated and things were stated to snail mail info to members, but now we have emails, cell phones and it is easier to communication. Do to the fact that our Constitution and By-Laws took 18 months to be approved by AKC the club voted on making minor changes to them rather than keep getting them re approved by AKC. They will have you change them for just one word or coma. This is what the club has thus far voted upon and changed. 1.We can have out of state active members 2. We can have meetings out side of the Indianapolis area, at dog shows or other states 3. We can have officers or board members out of state 4. Open floor nominations maybe done by emails except for those without computers and they will be mailed in 5. Only members that have attended 1 meeting a year may vote in elections 6. Elections maybe done by email except for those without computers and the Sec. will mail them ballots and a set date for returns in June our election month 7. Notices or information can be sent via emails except for those without computers and the Sec. will mail them 8. Only club members can be on the group website 9. If the club disburses all monies will go to CSPCA RESCUE TRUST AND CSPCA CHARITIBLE TRUST FUNDS. No money will be given to any member.